VE3D Privacy Policy 2020-2021

Updated November 4th, 2020

(Scroll Down to View GDPR Compliance Section)

Our website address is: https://virtualevents3d.com

Our corporate website address is: https://hathmore.com

This website is managed by Doff Industries, a subsidiary of Hathmore Technologies, LLC.

Virtual Events 3D adheres to the HTLLC Privacy Policy as well as specific items for this site detailed below.

What personal data we collect and why we collect it

Comments
Guest comments are not turned on in the Virtual Events 3D (VE3D) website because information is exchanged using forums and other options that are active only for registered users. Visitors/guests can communicate with Virtual Events 3D using the “Contact us” menu option.

If a visitor sends a comment using the “Contact Us” menu option then please be advised that we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. Appropriate comments will be moved and shown in the applicable forum(s). Inappropriate comments and ads will be deleted.

Media
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website may be able to download and extract any location data from images on the website.

Contact forms
Communication between Virtual Events 3D administrators and staff will primarily be through the use of emails. The use of contact forms will be limited to a specific action or circumstance only.

Cookies
If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article or forum/blog post, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website. Virtual Events 3D does not have access or control over third-party websites and content and has no liability for third-party websites and content. Insertion of third-party content will only be used on a limited basis.

Analytics
Virtual Events 3D analyzes user behavior by using an online analytic system, such as Google analytics. This information helps to understand user interaction with the Virtual Events 3D website content and offerings

Who we share your data with
Certain information is communicated with the website security system using Wordfence by Defiant to help ensure website integrity and security. Information regarding data required for website security by Defiant can be found by visiting Wordfence.com.

How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website, we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information. Your password is encrypted and cannot be retrieved by any human. If you lose or forget your password, you may reset it using the password reset option on the log in screen.

What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data
Any visitor comments will be checked using an automated spam detection service. User information is considered confidential in nature and is treated as such.

Your contact information
Users have the ability to make their contact information available to others who may wish to utilize the services.

Additional information

How we protect your data
All data transmitted to and from the Virtual Events 3D website utilizes the Secure Socket Layer (SSL) protocol, which means that the data is secured through an encryption system robust enough to allow the electronic transfer of funds. This SSL system is what other websites use that conduct financial transactions and SSL is the universal standard protection mechanism recognized around the world for protecting financial information.

The data breach procedures we have in place
Virtual Events 3D takes data protection very seriously and has active accounts with security systems to help keep private data intact. However, data breaches can still be possible due to the fluid nature of the Internet and also the evolving nature of electronic communication devices, including mobile devices. If a data breach is suspected the users of Virtual Events 3D will be notified and the nature of the breach will be forwarded to Wordfence for analysis. If a user suspects a breach of data they are encouraged to contact Virtual Events 3D immediately using the “Contact us” menu option on the website.

Industry regulatory disclosure requirements
Virtual Events 3D is structuring data management to be in compliance with the General Data Protection Notice that went into effect in Europe on May 25th, 2018. (See next section)

GDPR General Data Protection Notice
The data protection law changed on 25 May 2018 (May 25th, 2018). On that day, the General Data Protection Regulation of 27 April 2016 (hereinafter referred to as “GDPR”) came into force. This is why we are providing our website users with this notice that will inform you about the ways in which we process your personal data. Providing the personal data is voluntary on your part, however it is also necessary for us to conclude contracts and perform services.

Data Manager
Hathmore Technologies, LLC is the manager of your personal data; therefore, it determines the methods and goals of processing your personal data.

Obtaining information on processing of personal data
You can contact the data manager on matters concerning the protection of your personal data via email at Hathmore@Hathmore.com or by sending a letter to our headquarters. See Hathmore.com website for headquarters location and contact information.

Data collection and the purpose of its processing
We process your personal data because it is necessary to perform a contract with you i.e. provide a service (compliant with Article 6 (1) (b) of GDPR) including:

  • registering a user in the ordering system and ensuring proper user service, including providing the user with product offers and completing his or her orders (compliant with Article 6 (1) (b) of GDPR)
  • processing claims and complaints (compliant with Article 6 (1) (c) of GDPR)
  • pursuing claims related to a contract (compliant with Article 6 (1) (f) of GDPR) where the right to pursue claims is a legitimate interest
  • archiving purposes (compliant with Article 6 (1) (c) of GDPR)
  • statistical purposes (compliant with Article 6 (1) (f) of GDPR)

In addition, we are required by law to process your personal data for tax and accounting purposes.

Furthermore, we may process your personal data for marketing purposes i.e. promoting our products and services. If we do this without using electronic means of communication, the legal basis for those activities is Article 6 (1) (f) of GDPR where conducting marketing activities is a legitimate interest of the website administrator. However, if we use electronic means of communication for this purpose i.e. e-mail or phone, then due to other applicable laws we only process personal data with your consent (compliant with Article 6 (1) (a) of GDPR).

Data recipients
Your personal data may be transferred to other parties that will process your personal data on their own behalf, including but not limited to:

  • parties conducting postal or courier activities
  • banks (for undue payment recovery purposes)
  • government authorities or other entities entitled by law, for the purposes of performing our responsibilities (tax offices, law enforcement agencies, etc.)
  • parties managing our IT systems (hosting companies, IT service providers)
  • parties providing us with legal counsel, accounting, tax, and advisory services

Retention periods of your personal data
We will retain your personal data for the duration of a contract (performance of services) and after its dissolution:

  • Data included in contracts – stored until the limitation period for contract claims (up to 10 years from the date of contract completion)
  • For the purposes required under applicable law, in particular the obligation to retain accounting documentation, issue invoices, etc.
  • Warranty and complaint-related documentation shall be stored for 1 year after the expiration of a warranty or clearing a complaint
  • Data used for marketing purposes
  • when processing data on the basis of consent – until withdrawal of consent
  • when processing data on the basis of legitimate reasons – unless legitimate objections occur
  • Data transferred via a contact form – for the limitation period of possible claims (up to 3 years)

Rights related to data processing
You have the right to access, correct and transfer your data, limit its processing, object to its processing, or withdraw your consent at any time without affecting the lawfulness of processing that was already performed on the basis of consent prior to its withdrawal (if the processing is consent-based).

Moreover, should you decide that our processing breaches the provisions of GDPR; you have the right to submit a complaint to a data protection authority.

Automated data processing (profiling)
Your personal data will be processed in an automated way (including profiling), however this will not cause any legal or other serious repercussions for you.

Profiling of personal data means we process your data (including in an automated manner) and use it to assess some information, in particular to analyze or forecast personal preferences and interests.